Request for Application for the TEXSHEP funding cycle beginning with the 2012–2013 school year

The Region 10 Education Service Center (Region 10) is seeking proposals for the Texas Support for Homeless Education Program (TEXSHEP) from eligible applicants. Details regarding eligible applicants may be found on page 3 of the Request for Application (RFA). Entities eligible to apply include the following:

  • School Districts, including County Departments of Education

  • Regional Education Service Centers

  • Charter Schools (Home-rule and open-enrollment charter schools are eligible to apply. Campus or district-contracted charter schools must apply through their district along with the rest of the school district.)

  • Shared Service Arrangements (SSA) between eligible applicants listed above.

The RFA for the three-year funding cycle of the TEXSHEP, effective September 1, 2012, through August 31, 2015, may be found below. The submission deadline for this application is 4:00 p.m. (CST) on Thursday, December 8, 2011.


A Bidder's Webinar for the RFA was held on October 6, 2011, from 9:30 - 11:00 a.m.

  • The PowerPoint used during the webinar may be downloaded by clicking here.
  • The webinar was recorded and archived. The recording may be viewed using a PC computer operating with Windows 2000 or later. (The recording MAY NOT be viewed using a computer with a Mac operating system of any kind -- this is one of the limitations of the webinar recording software.)
    To view the recorded webinar, click here.
  • If you have any questions about the webinar contents, contact Barbara James, THEO Project Director, at babawawa@austin.utexas.edu.


The initial application for Year 1 is competitive.

There are two steps to submitting the RFA:

1) The application has to be submitted electronically.

2) The separate, required, signature page(s) has/have to be submitted. Instructions for submission of the signature(s) is/are found on page 9 of the RFA instructions.

  • Applications will be submitted electronically to a secure server at Region 10 ESC. In order to be considered for funding, an original copy must be uploaded to the Region 10 ESC secure server by 4:00 pm on December 8, 2011. Applications can only be submitted by uploading them to the secure server at Region 10 ESC.

  • Every applicant will need a userid and password to submit their application. In order to be able to submit an RFA, the applicant must set up an account (obtain a userid and password) by 5:00 pm on Monday, November 28, 2011. To set up an account and obtain instructions on uploading the application to the secure server, consult page 9 of the RFA instructions. The only applications that will be considered eligible for funding will be those that are uploaded as electronic documents to the secure server.

  • Applications sent via any other delivery system, such as FEDEX or FAX, will NOT be eligible for funding. The time/date stamp on the electronic file from the Region 10 ESC server will establish the time and date of receipt. Region 10 ESC will rely solely on the time/date stamp on the uploaded document at the server in order to establish the time and date of receipt.

  • In order to be eligible for funding, all signatures must be received at Region 10 ESC by the application due date, December 8, 2011, at 4:00 pm. Applicants are responsible for ensuring the application and signature pages are complete (i.e., contains required pages, etc.) and in proper order.

All parts of the application must be downloaded.

Region 10 is not responsible if applicants fail to address changes noted in the RFA Errata section or the Q & A section of the website. All questions regarding the application process or the content of the RFA must be directed in writing via email to Barbara James, THEO Project Director, at babawawa@austin.utexas.edu. All substantive questions will be posted to the website. All applicants are responsible for regularly checking this website for updates to the following two links:

RFA Errata

Questions and Answers About the RFA

 

Determining Maximum Funding Amounts for an Application

The maximum funding amount for which an applicant may apply is determined by whether or not an applicant is:

        1. a single LEA; or
        2. a multiple LEA (SSA).

The funding charts linked below contain the 2010-2011 homeless student information reported to TEA by every Texas LEA in August of 2011.

THEO has tried to be has comprehensive as possible in including every eligible TEXAS LEA in this list. It is possible there is an LEA that has not been included in this table. If there is an eligible LEA that wants to apply but is not on this list, contact Barbara James, THEO Director, at babawawa@austin.utexas.edu.

An LEA can apply for any amount up to and including the maximum amount. There is an overall cap at $225,000--no TEXSHEP subgrant can exceed $225,000.

1. Determining funding for a single LEA applicant

The maximum amount that an individual LEA can apply for is provided in column E, "TEXSHEP Maximum Eligible Amount (Total Homeless X $100 Up to $225,000)".

To go to the single LEA applicant funding chart, click here.

2. Determining funding for a multiple LEA (SSA) applicant

The maximum funding amount for a multiple LEA (SSA) applicant is determined by following the instructions and completing the worksheet that is included in the multiple LEA (SSA) funding chart. The maximum amount that a multiple LEA (SSA) applicant can apply for will appear in column E. SSA applicants must submit this completed spreadsheet with their completed RFA.

To go to the multiple LEA(SSA) applicant funding chart, click here.

 

Application and Supporting Documentation: PDF format

The following PDF documents contain all of the information necessary to complete and submit an application for TEXSHEP funding, including eligibility requirements, submission procedures, instructions for completing all of the required application schedules, sample schedules, reviewer scoring criteria, and all of the provisions and assurances that must be made by the applicant in order to be considered for funding. These PDF documents provide all of the application information, but ARE NOT TO BE USED TO SUBMIT AN APPLICATION FOR FUNDING.

Click on each of the following links to download the documents.

TEXSHEP 2012-2015 Complete RFA (114 pages, 1.1MB)

TEXSHEP 2012-2015 Provisions and Assurances, Schedules #13A-D (19 pages, 287kb)

Sample collaboration form (1 page, 70kb)

Sample single LEA application signature page (1 page, 74kb)

Sample SSA application signature page (1 page, 78kb)

Sample lobbying certification signature page (1 page, 82kb)

Application checklist - this form is for information purposes only, and is not submitted with the application (2 pages, 98kb)

Indirect Cost calculation worksheet - this form is for calculation purposes only, and is not submitted with the application(2 pages, 32kb)

The following documents provide additional information regarding the grant purposes and implementation:

Appendix A: The McKinney-Vento Act (22 pages, 319kb)

Appendix B: Documentation Required for Charges to Payroll for Federally Funded Grants (3 pages, 28kb)

Appendix C: Standards and Indicators for Quality McKinney-Vento Programs (13 pages, 65kb)

Appendix D: Guidelines Related to Specific Costs (8 pages, 236kb)

 

Application and Supporting Documentation: Word format

The following WORD documents contain only the BLANK SCHEDULES AN APPLICANT WILL SUBMIT TO BE CONSIDERED FOR FUNDING. These documents are for submission purposes only; the instructions for these schedules are found in the PDF documents above.

Click on each of the following links to download the documents.

Complete application - Schedule #1 through Schedule #11 (35 pages, 365kb)

Collaboration form (1 page, 86kb)

Single LEA application signature page (1 page, 127kb)

SSA application signature page (1 page, 127kb)

Lobbying certification signature page (1 pages, 119kb)

Application checklist - this form is for information purposes only, and is not submitted with the application (2 pages, 143kb)

Indirect Cost calculation worksheet - this form is for calculation purposes only, and is not submitted with the application (2 pages, 32kb)

Copyright © 2009 Charles A. Dana Center | The University of Texas at Austin | Copyright Information | Privacy Policy